Travel Center Conference Room

Travel Center Conference Room FAQ's

Q: Who can rent the Conference Room?

A: The Travel Center Conference Room is to be used primarily as a space for City and City-sponsored events and organizations at no charge. Travel Center Supervisor may limit the private rental (at a sufficient cost) to private “not for profits”, dependent on availability. The room will NOT be available to “for profit” organizations.

Q: What is the cost of the Conference Room?

A: The cost of rental for private “not for profits” will be $35.00 per hour and must be paid at the time of reservation is made as well a refundable security deposit of $75.00. Events past the Travel Center operating hours will incur an additional $10.00/hr fee. 

TAPS Meeting 3-10-2015 (10)-Web_thumb.jpg 

TAPS Meeting 3-10-2015 (25)-Web_thumb.jpg     Q: Can I bring food and beverages into the Conference Room?

A: The serving of food and beverages must be pre-approved by Travel Center Supervisor at the time of rental for a charge of $25.00. There is not a kitchen area in which to use for the food or beverages as well as no cooking is allowed.

Q: Where can I park?

A: Parking is to be in the MPEC parking lot behind the Travel Center.

Q: Who sets up the Conference Room?

A: The renting party will set-up and tear down the Conference Room as well as clean-up after event. Tables, chairs, and floor should be cleaned and trash placed in appropriate containers at the conclusion of your event.

Q: How many does the Conference Room hold?

A: The Conference Room can comfortably seat up to 40 with or without tables.

Conference Room Rental Agreement

Travel Center Meeting Room 1-2014 (4)-Web_thumb.jpg

For more information please contact the Travel Center Supervisor or Assistant Supervisor at 940-761-7925 to make arrangements to sign the Travel Center Contract.