The City Clerk is an officer of the City, appointed by the City Council. The position of City Clerk is a statutory position required by State law and the City Charter.
Functioning much like the Secretary of State, the City Clerk is the local official who maintains integrity of the election process, ensures transparency and access to city records, facilitates the city's legislative process, and is the recorder of local government history. The City Clerk acts as the compliance officer for federal, state, and local statutes, including the Open Meetings Act and the Public Information Act, and serves as the filing authority for campaign finance reports and financial disclosure statements.
The City Clerk must attend every meeting of the City Council and keep accurate minutes of the proceedings, engrossing and enrolling all laws, ordinances and resolutions of the City Council.
The City Clerk provides staff support and guidance during Charter review processes and prepares submissions to the U.S. Department of Justice for pre-clearance of election issues under the Federal Voting Rights.
The Office of the City Clerk is the administrative agency for the care and maintenance of all City of Wichita Falls records. This office houses all legal transactions, City Council minutes, agendas, cemetery records, deeds, ordinances, resolutions, contracts and a vast array of other historical and regulatory information. The City Clerk is designated as the City's Record Management Officer by both state law and City ordinance. She is responsible for developing and administering a records retention and destruction policy.
The City Clerk's Office coordinates the recruitment, application and appointment process for City Council appointed boards, commissions and committees. This office publishes a Board and Commission Member handbook.
The City Clerk's Office is responsible for the issuance of certain permits and licenses for operations within the City of Wichita Falls including alcoholic beverage licenses, solicitor and itinerant merchant permits, dealers of crafted precious metals, and transient shows.
In addition to the duties listed, the City Clerk serves as custodian of the City corporate seal and attests the Mayor's and City Manager's signatures on all official documents; records and files deeds and easements; prepares and issues cemetery deeds and maintains cemetery records; coordinates the codification of City ordinances to the City Code of Ordinances; publishes all legal ads and notices for the City; maintains all board and commission meeting minutes; posts all legal notices and agendas; develops and oversees the City Clerk Department Budget.
As in many cities, the City Clerk's Office serves as a resource and as a link between the citizens and the City Organization.